Interactive MVP preview Sample data only

Monday, September 28

Good morning, Maria

Here is what needs attention in the timesheet workflow.

Processing32 completing now
Needs review62 high priority
Ready to import18164.5 hours
Failed1Connection timeout

Current batch

Weekly timesheet intake

72% complete
1Uploaded28 documents
2Extracted25 documents
3Validated24 documents
4Imported18 documents
Pay periodSep 14–27, 2026
LocationNorth Operations
StartedToday, 8:42 AM

Requires attention

Recent processing activity

Latest timesheets submitted to the portal

RecordEmployeePay periodSubmittedStatus
TS-1058Olivia FosterSep 14–279:31 AMProcessing
TS-1057Daniel CooperSep 14–279:18 AMReady to import
TS-1056Sophia BennettSep 14–279:07 AMImported
TS-1055Marcus ReedSep 14–278:56 AMNeeds review

Timesheet intake

Upload paper timesheets

Add scanned images or photos. Each file creates a separate processing record.

1

Select documents

JPG, PNG, or PDF · Maximum 15 MB per file

2

Batch details

These values apply to every selected document.

Source images are stored in the protected document folder and linked to the processing record.

Timesheet intake

Processing history

Track every document from upload through SQL Server import.

RecordEmployeeSource fileSubmittedConfidenceStatus
TS-1058North OperationsOlivia FosterIMG_8842.jpgToday, 9:31 AM78%Processing
TS-1057North OperationsDaniel Coopercooper-week38.pngToday, 9:18 AM96%Ready to import
TS-1054North OperationsRobert BrooksIMG_8819.jpgToday, 8:44 AM62%Blocked
TS-1053North OperationsEmma Hayeshayes_timesheet.pdfToday, 8:37 AM94%Imported
TS-1052North OperationsLiam Pricescan_0928_04.pngToday, 8:29 AM91%Imported
Showing 1–5 of 58 records

Exception handling

Review queue

Resolve validation issues before records can be imported.

PriorityRecordEmployeeValidation issueSubmittedConfidence
HighTS-1054Robert BrooksDaily total does not match entriesToday, 8:44 AM62%
MediumTS-1048Jordan WilliamsOvertime exceeds configured limitYesterday, 4:22 PM89%
MediumTS-1051Amelia KingEmployee ID not clearly detectedToday, 8:11 AM71%
LowTS-1046Noah GriffinPossible duplicate documentYesterday, 3:48 PM93%
/TS-1054

Review TS-1054

Import blocked

Robert Brooks · Pay period Sep 14–27, 2026

Source image

IMG_8819.jpg · 2.8 MB

WEEKLY TIME SHEET

Employee: Robert BrooksID: 004187Week: 09/14/26
DayInOutHours
Mon7:004:008.0
Tue7:004:308.5
Wed7:005:009.0?
Thu7:004:008.0
Fri7:003:307.5
Total hours: 42.0
Employee signature: Robert Brooks
1 blocking validation issue

The daily entries add up to 41.0 hours, but the written total is 42.0 hours.

Extracted data

Review and correct highlighted values.

62% confidence

Daily hours

Calculated total 41.0

Reference checks

2 passed
Employee matchedRobert Brooks · Active employee
Shift schedule matchedNorth Operations · Day shift

AI configuration

AI prompts

Manage the instructions used to extract and validate timesheet data.

Changes affect future processing only

Existing results keep the prompt version that was used when they were processed.

EXActive

Standard timesheet extraction

Extract employee details, pay period, daily time entries, totals, and signatures from the approved weekly layout.

Version 4Updated Sep 22
VAActive

Timesheet validation review

Review extracted values for inconsistencies and explain every exception in concise business language.

Version 3Updated Sep 18
EXInactive

Legacy extraction prompt

Previous extraction configuration retained for audit history and comparison.

Version 2Retired Sep 22

Administration

Users & roles

Control who can configure, review, and import timesheets.

AAdministratorsFull configuration and user access2
RReviewersReview and correct exceptions4
OOperatorsUpload and monitor processing7

Portal users

13 active users

UserRoleLast sign-inStatus
MRMaria Riveramaria.rivera@example.comAdministratorToday, 9:42 AMActive
JLJames Leejames.lee@example.comReviewerToday, 8:10 AMActive
SPSandra Patelsandra.patel@example.comOperatorYesterday, 4:51 PMActive
DKDavid Kimdavid.kim@example.comReviewerSep 24, 2026Inactive

Administration

Settings

Configure the services and rules required by the portal.

General settings

Basic identification and behavior for this installation.

SQL Server connection

Use a dedicated account with only the permissions required for import.

Connected
Last tested today at 8:15 AM

AI provider

The customer supplies and owns the provider account and usage charges.

Configured
Connection successful

Document storage

Source images remain outside the database in a protected server folder.

Accessible
Service identity has read/write access

Validation rules

Deterministic checks run after AI extraction and before import.

System administration

Operations

Monitor service health, processing activity, and audit events.

Web applicationResponding normally
24 ms
SQL ServerConnection available
41 ms
AI providerAPI reachable
382 ms
Document storageRead/write verified
12 ms

Audit activity

Configuration, review, and import events

Batch upload started

Maria Rivera uploaded 4 documents for North Operations.

Today, 9:31 AM · 10.20.14.28
Timesheet imported

TS-1053 was imported as legacy record 883214.

Today, 9:06 AM · James Lee
Prompt configuration activated

Standard timesheet extraction version 4 became active.

Sep 22, 2026 · Maria Rivera
SQL connection verified

Connection test completed successfully.

Sep 22, 2026 · System
Changes saved